HBR Consulting LLC

  • Administrative Assistant / Expense Specialist

    Posted Date 3 weeks ago(11/21/2018 1:06 PM)
    Job ID
    2018-1291
    # of Openings
    1
    Location : Location
    US-IL-Chicago
    Practice Group
    Operations
  • Overview

    HBR Consulting is seeking an administrative assistant with a strong background in expense management utilizing Concur.
     

    In this role, you will be responsible for creating and implementing a firm-wide expense processing program that creates efficiencies. You will partner with the Office Manager and Accounting team to develop processes that guarantee compliance to company T&E policies and timely reporting of expenses for high-volume travelers. Upon completion and successful implementation of the expense management process, additional administrative duties will be assigned, such as booking travel for a select group of high volume travelers as well as being a floater covering when other EAs / AAs are out.

     

    HBR Consulting LLC provides strategic, technology and operational services to clients in the legal, professional and financial services industries. Our consultants are a highly talented group of professionals who offer a unique blend of core consulting experience across a number of industries and disciplines along with specialized skills in their respective areas of expertise. Our employees are our greatest competitive advantage.

    Responsibilities

    • Partner with office administration and accounting to develop company-wide expense payment processes.
    • Work hand in hand with the Office Manager to coordinate the implementation and education of the new process to the company.
    • Process complex employee expenses in a timely fashion and in accordance with company TE policy.
    • Facilitate distribution of AMEX cards, reconcile as needed and manage corporate AMEX account.
    • Facilitate correct reconciliations and proper documentation among employees and company TE policy.
    • Provide training as needed in Concur Expense Management Program.
    • Process recurring expense reimbursements from employee benefits programs (gym reimbursement) and develop process for approval of proper expenses.
    • Upon completion of expense process roll out, assume travel coordination responsibilities for select high-volume travelers
    • Effectively communicate between executives and individual travel service providers, such as airlines, lodging, vehicle, or other
    • Manage travel and expense profiles, preferences and accounts for assigned travelers
    • As needed, back up to the other administrative professionals during absences or high-volume periods.

    Qualifications

    • Five years’ experience in an administrative, expense, or accounting specific role with similar responsibilities.
    • Highly proficient in Concur Expense Management systems.
    • Highly proficient in MS Office applications, most specifically Excel.
    • Exceptionally strong attention to detail, organization and time management skills.
    • Knowledge of basic accounting and / or reconciliation, as well as expense management principles.
    • Capable of handling confidential information.
    • Ability to coordinate with many stakeholders.
    • Effective communication skills among peers and executive level professionals.
    • Resourceful, proactive, creative and efficient while maintaining an approachable and professional presence to both internal and external contacts.
    • Commitment to excellence, honesty, loyalty and trustworthiness.
    • Associate or Bachelor’s Degree preferred.

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