HBR Consulting LLC

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Expense Management and Travel Specialist

Expense Management and Travel Specialist

Job ID 
# of Openings 
Posted Date 
Practice Group 
Chicago, IL

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HBR Consulting is seeking an expense management and travel specialist.


In this role, you will be responsible for implementing a firm-wide expense management program and for processing expense reports. Once process is established, this individual will assume additional duties related to travel booking and vendor selection in partnership with the Office Manager. All processes will ensure timely and compliant coordination and reporting for high-volume travelers.


HBR Consulting LLC provides strategic, technology and operational services to clients in the legal, professional and financial services industries. Our consultants are a highly talented group of professionals who offer a unique blend of core consulting experience across a number of industries and disciplines along with specialized skills in their respective areas of expertise. Our employees are our greatest competitive advantage.


  • Within first 3 months, partner with Office Manager to develop company-wide expense payment process.
  • Within the first 4 months, coordinate the implementation and education of new process across the company in partnership with Office Manager.
  • Within first 6 months, or upon successful completion of expense process implementation, research and plan for implementation of preferred travel vendor in partnership with Office Manager.
  • Coordinate the implementation and education of new travel process across the company in partnership with Office Manager. 
  • Process expenses for approximately 30 high-volume executive travellers in a timely fashion and in accordance with company TE policy.
  • Facilitate correct reconciliations and proper documentation among employees and company TE policy.
  • Provide training as needed in Concur Expense Management Program.
  • Upon completion of expense and travel process roll out, assume travel coordination responsibilities for select for high volume travelers
  • Effectively communicate between executives and individual travel and expense service providers.
  • Manage travel and expense profiles, preferences and accounts for assigned travelers
  • Manage and/or partner with resources or direct reports for support during high-voume periods.
  • As needed, back up to the other administrative professionals during absences or high-volume periods.


  • Three to five years’ experience in an administrative, expense or travel specific role with similar responsibilities.
  • Highly proficient in Concur Expense Management systems.
  • Highly proficient in MS Office applications, most specifically Excel.
  • Strong attention to detail.
  • Strong organization and time management skills.
  • Experience in American Express travel, or similar travel vendor, highly preferred.
  • Knowledge of basic reconciliation and expense management principles required.
  • Capable of handling confidential information.
  • Ability to coordinate with many stakeholders.
  • Effective communication skills among peers and executive level professionals.
  • Resourceful, proactive, creative and efficient while maintaining an approachable and professional presence to both internal and external contacts.
  • Commitment to excellence, honesty, loyalty and trustworthiness.
  • Associate or Bachelor’s Degree preferred.