HBR Consulting LLC

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Executive Assistant

Executive Assistant

Job ID 
2018-1170
# of Openings 
1
Posted Date 
3/30/2018
Practice Group 
Operations
Location 
Chicago, IL

More information about this job

Overview

HBR Consulting LLC is seeking an Executive Assistant for the Firm. Specifically, we are seeking a pro-active team leader who is technologically savvy, highly organized and customer service oriented. This role requires an individual who will bring value by leading a team of executive and administrative assistants and support a primary line of business. 

 

Responsibilities

Provide executive administrative support in the following areas, but not limited to: 

  • Manage, lead, direct a team of high performing Executive and Administrative Assistants
  • Support an executive leader (s) and a primary line of businss in admin responsibilities
  • Extensive travel arrangements in the U.S. and abroad
  • Support in special projects or external client related work (RFPs, data entry, proposals, team events, etc.)
  • Outlook Calendar management, scheduling meetings, conference rooms, events, etc.
  • Utilization of PowerPoint and Excel to update presentation, reports, etc.
  • Drafting email correspondence as requested
  • Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
  • Manage phones including incoming calls, messaging, transfers and conference call
  • Create and manage expense reports in a timely manner
  • Work with other office administration team members to provide a welcoming and well-maintained work environment
  • Support and promote HBR's internal policies, procedures, and processes
  • Perform other administrative duties as assigned

Qualifications

  • Experience managing others and leading teams
  • Bachelors or Associates degree preferred
  • 5+ years' administrative experience required, preferably in a professional services environment and having supported executive level individuals
  • Excellent computer skills and comprehension of Outlook, PowerPoint, Word and Excel
  • Highly organized and able to prioritize under pressure
  • Strong written & verbal communication skills
  • Be able to deal with highly confidential and sensitive information
  • Positive attitude, appetite for development
  • Ability to multi-task in a fast paced environment and anticipate last minute changes
  • Attention to detail is mandatory
  • Flexibility with last minute changes