HBR Consulting LLC

  • Executive Assistant

    Posted Date 4 months ago(3/30/2018 4:48 PM)
    Job ID
    2018-1170
    # of Openings
    2
    Location : Location
    US-IL-Chicago
    Practice Group
    Operations
  • Overview

    HBR Consulting LLC is seeking an Executive Assistant for the Firm. Specifically, we are seeking a pro-active team leader who is technologically savvy, highly organized and customer service oriented. This role requires an individual who will bring value by leading a team of executive and administrative assistants and support a primary line of business. 

     

    Responsibilities

    Provide executive administrative support in the following areas, but not limited to: 

    • Manage, lead, direct a team of high performing Executive and Administrative Assistants
    • Support an executive leader (s) and a primary line of businss in admin responsibilities
    • Extensive travel arrangements in the U.S. and abroad
    • Support in special projects or external client related work (RFPs, data entry, proposals, team events, etc.)
    • Outlook Calendar management, scheduling meetings, conference rooms, events, etc.
    • Utilization of PowerPoint and Excel to update presentation, reports, etc.
    • Drafting email correspondence as requested
    • Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
    • Manage phones including incoming calls, messaging, transfers and conference call
    • Create and manage expense reports in a timely manner
    • Work with other office administration team members to provide a welcoming and well-maintained work environment
    • Support and promote HBR's internal policies, procedures, and processes
    • Perform other administrative duties as assigned

    Qualifications

    • Experience managing others and leading teams
    • Bachelors or Associates degree preferred
    • 5+ years' administrative experience required, preferably in a professional services environment and having supported executive level individuals
    • Excellent computer skills and comprehension of Outlook, PowerPoint, Word and Excel
    • Highly organized and able to prioritize under pressure
    • Strong written & verbal communication skills
    • Be able to deal with highly confidential and sensitive information
    • Positive attitude, appetite for development
    • Ability to multi-task in a fast paced environment and anticipate last minute changes
    • Attention to detail is mandatory
    • Flexibility with last minute changes

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