HBR Consulting LLC

Returning candidate?

Administrative Assistant

Administrative Assistant

Job ID 
2018-1170
# of Openings 
1
Posted Date 
3/30/2018
Practice Group 
Operations
Location 
Chicago, IL

More information about this job

Overview

HBR Consulting LLC is seeking an Administrative Assistant for the Firm. Specifically, we are seeking a pro-active, technologically savvy, highly organized, customer service oriented professional to support our executive team while working out of our downtown Chicago office.   This role requires an individual who is anxious to bring value by working collaboratively on a team, think creatively and is able to successfully manage busy calendars, complicated travel arrangements, and timely expense reporting. The individual also needs to have high attention to detail in all aspects of the job including document and presentation support.

 

Responsibilities

Provide executive administrative support in the following areas, but not limited to: 

  • Extensive travel arrangements in the U.S. and abroad
  • Support in special projects or external client related work (RFPs, data entry, proposals, team events, etc.)
  • Outlook Calendar management, scheduling meetings, conference rooms, events, etc.
  • Utilization of PowerPoint and Excel to update presentation, reports, etc.
  • Drafting email correspondence as requested
  • Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
  • Manage phones including incoming calls, messaging, transfers and conference call
  • Create and manage expense reports in a timely manner
  • Work with other office administration team members to provide a welcoming and well-maintained work environment
  • Support and promote HBR's internal policies, procedures, and processes
  • Perform other administrative duties as assigned, including office management related items as directed

Qualifications

  • Bachelor’s Degree or equivalent work experience required
  • 5+ years' administrative experience required, preferably in a professional services environment and having supported executive level individuals
  • Excellent computer skills and comprehension of Outlook, PowerPoint, Word and Excel
  • Highly organized and able to prioritize under pressure
  • Strong written & verbal communication skills
  • Be able to deal with highly confidential and sensitive information
  • Positive attitude, appetite for development
  • Ability to multi-task in a fast paced environment and anticipate last minute changes
  • Attention to detail is mandatory
  • Flexibility with last minute changes