HBR Consulting LLC

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Administrative Assistant

Administrative Assistant

Job ID 
2017-1041
# of Openings 
1
Job Locations 
US-IL-Chicago
Posted Date 
8/25/2017
Category 
Operations

More information about this job

Overview

HBR Consulting LLC is seeking an Administrative Assistant for the company. Specifically, we are seeking a pro-active, technologically savvy, highly organized, customer service oriented professional to support our diverse line of services while working out of our downtown Chicago office.   This role requires an individual who is anxious to bring value by working collaboratively on a team, think creatively and is able to successfully manage busy calendars, complicated travel arrangements, and timely expense reporting. The individual also needs to have high attention to detail in all aspects of the job including document and presentation support.

Responsibilities

Provide administrative support in the following areas, but not limited to: 

 

  • Coordinate extensive domestic and international travel arrangements and other related logistics. Support busy, and frequently changing calendars via Outlook, help to set up meetings with clients, peers, and vendors across time zones and globally.
  • Responsible for making travel arrangements and accommodations (often complex and multi-leg bookings), including managing last minute changes.
  • Utilize PowerPoint and Excel to update presentation, reports, etc.
  • Process and manage expenses for Manager, Senior Managers, Directors as needed.
  • Use appropriate judgment and knowledge of firm policies, when sharing sensitive information and maintaining appropriate confidentiality.
  • Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting.
  • Document production includes proofreading documents for punctuation, grammar, and typographic errors, with strong attention to detail; drafting simple letters.
  • Manage phones including incoming calls, messaging, transfers and conference call.
  • Maintain a clean and organized office space including front office, kitchen, and supply rooms.
  • Other responsibilities include: awareness of consultant schedules; maintain office filing; answer office phones, and other tasks as needed.
  • Maintain kitchen and office inventory, order supplies as needed while paying attention to cost savings, coordinate in-office events.
  • Prep and organize conference materials for pre and post events.
  • Utilize templates for printing
  • Be in-office contact for events and last minute requests.

Qualifications

  • Bachelor’s Degree or equivalent work experience required
  • 3+ years' administrative experience required, preferably in a professional services environment and having supported executive level individuals
  • Highly proficient with excellent knowledge of Microsoft Office applications, Excel, PowerPoint, Outlook and Word are a must.
  • High attention to detail with strong administrative follow-up and follow-through, as well as enthusiastic & self-motivated.
  • Highly organized and able to prioritize under pressure, attention to detail is mandatory
  • Strong written and verbal communication skills.
  • Be able to deal with highly confidential and sensitive information
  • Solution orientated team player with a positive attitude and appetite for development
  • Ability to multi-task in a fast-paced environment and flexibility with and anticipation of last minute changes